Crystal Accounts
Biometric / Fingerprint technology compliant
Datatronics Nigeria Limited is a software house dedicated to the development and support of Crystal Accounts which is a platform independent proprietary package. Crystal Accounts is a fully integrated accounting package dedicated to handling Purchases, Sales, Inventory, Ledger Accounting, Personnel and Payroll functions within an organization. It can be used by a manufacturing or service delivery organization (For example, a company purchasing raw materials to produce a certain product or a hospital which delivers services to its clients). Transactions within Crystal Accounts could be analyzed by Department, Sales Area , Project ID, or a self defined classification. Biometrics functionality is integrated into all modules as an Add-On.
Brief Overview of Crystal Accounts
Below is a brief overview of each module within Crystal Accounts. Information obtained about each module is not exhaustive.
Purchasing
This module handles the purchase of materials/services either as an input or as a finished item to be sold. It also handles receiving of purchased items into inventory and return of items not wanted. The purchasing module also handles purchases of non-inventory items and supports the issuance of credit memos for under-supplied or over-priced items. Payments to vendors are handled under this module.
Sales
This module helps to document all issues related to the sale of goods and/or services. It could be used to prepare a quotation for items which may eventually be ordered. Sold items are invoiced in this module and analyzed by sales area if required. The module can also be used for returns of sold items and the issuance of sales/credit memo. It handles cash/check receipt for goods/services sold.
Inventory Control
This is a dynamic module. Inventory is dynamically increased or decreased when purchases or sales are made respectively. Inventory items are defined under this module. To each item the cost and selling price are specified. The module also handles adjustments (decreases/increases) to inventory quantities ,either during physical inspection or movement of raw materials from inventory to "cost of goods sold". Finally, in a manufacturing outfit, the module allows for the addition of finished products to inventory.
Ledger/Project Accounting
This module handles all entries into the ledger, ensuring that debits and credits are equal before posting. It also allows for the analysis of items by departments or projects. the module handles bank transactions ( i.e. withdrawals, deposits and transfers) . Finally, the module enables bank reconciliation to ensure that balances as specified by your bank(s) agrees with your books.
Personnel Management
This module documents details of all staff working in your organization. The basic personnel data is the minimum data required to run the payroll. while the external personnel data is a full human resource documentation of your staff. The extended modules documents issues such as dependant, education , languages, courses attended, absences from work, interdepartmental and location transfers, promotions, discipline, disengagement, terminal benefits and staff photographs.
Payroll
This module assists in the payment of your staff. It handles graded and ungraded payments/deductions, proportional and/or periodic payments and deductions. Other payments and deduction that can be handled include those that depend on status (mgt senior and junior), 2-tier (Yes/No type of payment or deduction) and same value or percentage of basic payment or deductions. Year-To-Date reference figures are dynamically managed by the module. Finally, the module handles contributions, loans and monthly variations.
Third Party Interface
This module defines and implements all interface scripts between Crystal accounts and third party software and hardware. It is dynamic as new clients make demands for Crystal Accounts interface with their Legacy hardware or software. It is a necessary module for all clients who may not even have an immediate need. Such Interface to General ledger packages, bank ledgers , finger printer machines and Report Schedulers enable clients to keep abreast of current technology.