Crystal Accounts

(Providing Crystal Clear Financial Data Through Drill Down Functionality)


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Datatronics Nig Ltd

Datatronics Nigeria Limited

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Crystal Accounts: accounting package

 

Datatronics Nigeria Limited is a software house dedicated to the development and support of Crystal Accounts.
Crystal Accounts is a fully integrated platform independent accounting package dedicated to handling Purchases, Sales, Inventory, Ledger Accounting, Personnel and Payroll functions within an organization.

It can be used by a manufacturing or service delivery organization (For example, a company purchasing raw materials to produce a certain product or a hospital which delivers services to its clients).

Transactions within Crystal Accounts could be analyzed by Department, Sales Area , Project ID, or a self defined classification. Biometrics functionality is integrated into all modules as an Add-On. Complete and functional accounting should be more than the handling of Assets, Purchases, Sales, Inventory, and Human Resource, Leger Accounting and Payroll functions. Crystal accounts offers much more in specific vertical markets




Brief Overview of Crystal Accounts

Below is a brief overview of each module within Crystal Accounts. Information obtained about each module is not exhaustive. Click any of the buttons below for additional information.


Once Assets are received through the Purchases module, Crystal accounts ensures that ALL assets purchased are in the register and depreciated at the end of every month. Assets purchased, but not fully documented are flagged at the beginning of the depreciation process and it is NOT POSSIBLE in Crystal Accounts to have an asset purchased and not in the Register. Provision is made for using manual asset numbers if required though clients can determine at what level to start automated numbering. Details of depreciation for each asset are kept, so the value at a given point in time for an asset can be ascertained by subtracting the cumulative depreciation from the (asset +additions) value.


This module handles the purchase of materials/services either as an input or as a finished item to be sold. It also handles receiving of purchased items into inventory and return of items not wanted. The purchasing module also handles purchases of non-inventory items and supports the issuance of credit memos for under-supplied or over-priced items. Payments to vendors are handled under this module.


This module helps to document all issues related to the sale of goods and/or services. It could be used to prepare a quotation for items which may eventually be ordered. Sold items are invoiced in this module and analyzed by sales area if required. The module can also be used for returns of sold items and the issuance of sales/credit memo. It handles cash/check receipt for goods/services sold.


This is a dynamic module. Inventory is dynamically increased or decreased when purchases or sales are made respectively. Inventory items are defined under this module. To each item the cost and selling price are specified. The module also handles adjustments (decreases/increases) to inventory quantities ,either during physical inspection or movement of raw materials from inventory to "cost of goods sold". Finally, in a manufacturing outfit, the module allows for the addition of finished products to inventory.


This module handles all entries into the ledger, ensuring that debits and credits are equal before posting. It also allows for the analysis of items by departments or projects. the module handles bank transactions ( i.e. withdrawals, deposits and transfers) . Finally, the module enables bank reconciliation to ensure that balances as specified by your bank(s) agrees with your books.


This module documents details of all staff working in your organization. The basic personnel data is the minimum data required to run the payroll. while the external personnel data is a full human resource documentation of your staff. The extended modules documents issues such as dependant, education , languages, courses attended, absences from work, interdepartmental and location transfers, promotions, discipline, disengagement, terminal benefits and staff photographs.


This module assists in the payment of your staff. It handles graded and ungraded payments/deductions, proportional and/or periodic payments and deductions. Other payments and deduction that can be handled include those that depend on status (mgt senior and junior), 2-tier (Yes/No type of payment or deduction) and same value or percentage of basic payment or deductions. Year-To-Date reference figures are dynamically managed by the module. Finally, the module handles contributions, loans and monthly variations.


This module defines and implements all interface scripts between Crystal accounts and third party software and hardware. It is dynamic as new clients make demands for Crystal Accounts interface with their Legacy hardware or software. It is a necessary module for all clients who may not even have an immediate need. Such Interface to General ledger packages, bank ledgers , finger printer machines and Report Schedulers enable clients to keep abreast of current technology.

Manufacturing

Manufacturing Industry

Manufacturers face the big challenge of managing the Inventory of Raw Materials, Semi Finished Products as Work in Progress and Finished Product Sales from Multiple Depots. Crystal Accounts addresses these needs and more?


Trading

Trade Industry

In the trading industry, we have employed Biometric functionality to specify approval levels for supervisor needing to approve certain levels of financial transactions before they are committed. This is important in Stores and other trading outfits


Services

Services

In the service industry, Speed of delivery of service is important. Implementation of Biometric functionality as a basis for client record retrieval ensures zero waiting time for clients. Hospitals and organization needing to retrieve client records in real time have found this very useful.